Outcome
The document presents complete unit inventory and unit-based metrics without irrelevant commercial lease fields.
Navigation path
Create New > Multifamily > Document wizard
Access
Document creation access
On this page
Before you start
Data, sources, and access to prepare
- Total unit count
- Unit roster or unit mix
- Current rent and occupancy
Use unit-based occupancy
Multifamily data flow
Unit inventory drives occupancy and financial presentation.
Unit Inventory
Individual units or repeated floor plans
Monthly or Annual Rent
Current and optional pro forma
Unit Occupancy
Occupied units divided by total units
Multifamily Metrics
Price/Unit and Price/SF
- Unit InventoryMonthly or Annual Rent
- Unit InventoryUnit Occupancy
- Monthly or Annual RentMultifamily Metrics
- Unit OccupancyMultifamily Metrics
| Configuration | Multifamily behavior |
|---|---|
| Occupancy | By unit count |
| Primary metric | Price/Unit |
| Secondary metric | Price/SF |
| Rent bases | Monthly or Annual |
| Lease dates | Hidden |
| Reimbursements | Hidden |
| Tenant Profiles | Hidden |
| Vacancies | Supported |
Choose unit detail deliberately
| Field | Requirement | What it means | Format | Units | Save behavior | Downstream effect |
|---|---|---|---|---|---|---|
| Unit Type | Required | Floor-plan or category label. | Plain-text floor-plan or unit label | Not applicable | Saved when the Multifamily unit or Unit Mix drawer Save action succeeds. | Labels the row in Unit Inventory and the final Multifamily rent-roll presentation. |
| Number of Units | Required | Count represented by a Unit Mix row. | Positive whole number | Dwelling units | Saved when the Unit Mix drawer Save action succeeds. | Multiplies per-unit rent and area and contributes to total-unit occupancy. |
| Average SF | Recommended | Average area for the row. | Nonnegative number | Square feet per unit | Saved when the unit or Unit Mix drawer Save action succeeds. | Contributes to row area and applicable Price/SF and inventory context. |
| Monthly or Annual Rent | Recommended | Per-unit current rent in the selected basis. | Currency amount plus Monthly or Annual basis | Currency per unit per month or per year | Saved when the unit or Unit Mix drawer Save action succeeds. | Annualizes current rent and multiplies grouped rows into Multifamily base rent. |
| Pro Forma Rent | Optional | Stabilized per-unit rent in a Pro Forma model. | Currency amount | Currency per unit in the selected rent basis | Saved with the row when the Pro Forma drawer Save action succeeds. | Feeds stabilized Unit Inventory rent and Pro Forma comparison without replacing In-Place rent. |
| Vacancy | Recommended | Vacant unit or category preserving total inventory. | Vacancy row or vacancy status in the available editor | Not applicable | Saved when the vacancy or inventory-row Save action succeeds. | Keeps vacant units in total inventory while separating them from occupied-unit count and rent. |
Required means the field is needed to complete or support this workflow. Some screens allow a draft to save before every required item is complete. The steps and troubleshooting call out controls the product actively blocks.
Suggested other income
- Laundry
- Parking
- Pet fees
- Storage
- Late fees
- Application fees
Complete the Multifamily workflow
Multifamily steps
- 1
Select Multifamily
Create New, Select Property Type
Choose Multifamily.
Expected result: Unit-oriented labels and metrics are active.
If this does not happen: Change the property type in Property Details if labels are not unit-based.
- 2
Complete property totals
Property Details
Enter the verified property unit count and asking price.
Expected result: Price/Unit has the required denominator.
If this does not happen: Correct the unit count before entering a grouped rent roll.
- 3
Choose individual or grouped input
Rent Roll Type
Use Unit-by-Unit for distinct unit records or Unit Mix for repeated floor plans.
Expected result: The table matches the source schedule.
If this does not happen: If the source only has category averages, use Unit Mix.
- 4
Enter occupied and vacant inventory
Rent Roll
Add all categories or units with counts, average SF, and monthly or annual rent.
Expected result: Occupied plus vacant inventory reconciles to total units.
If this does not happen: Correct counts and remove overlapping categories.
- 5
Complete income and expenses
Income & Expenses
Add verified ancillary income and operating expenses in the displayed model columns.
Expected result: Multifamily EGI and NOI reconcile.
If this does not happen: Do not add tenant reimbursements because this property configuration hides them.
- 6
Review final metrics
Review & Customize
Verify unit count, occupancy, Price/Unit, Price/SF, unit table, and financial pages.
Expected result: The final presentation matches the approved underwriting.
If this does not happen: Return to Property Details or Rent Roll for a denominator or inventory mismatch.
Resolve Multifamily mismatches
Rent is multiplied too many times
Likely cause: A Unit Mix rent was entered as the category total instead of per unit.
- Enter rent per unit.
- Confirm Number of Units.
- Recheck annual row total.
Occupancy differs from area occupancy
Likely cause: Multifamily uses occupied unit count, not occupied SF.
- Reconcile occupied and total units.
- Use SF only as a separate physical metric.
- Total units verified
- Inventory count reconciles
- Per-unit rent basis correct
- Vacancy included
- Price/Unit and Price/SF checked
- Tenant Profiles absent as expected
Related guides
Build unit, storage, and pad rent rolls
Use property-specific unit inventory for Multifamily, Self-Storage, and Mobile Home Park documents.
Open guideBuild and verify a pro forma analysis
Compare in-place and stabilized rent, reimbursements, other income, expenses, and NOI without an annual projection table.
Open guideBuild a multi-building or portfolio document
Choose the right multiple-property structure, add every building or parcel, assign property types, and establish a reliable document order.
Open guide