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Task guide

Build a Hospitality document

Use room inventory, ADR, occupancy, RevPAR, room revenue, hotel rate comps, and hotel-specific reserve labels.

25 to 60 minutesFor Hotel, motel, resort, and extended-stay marketing teamsIntermediateLast verified September 6, 2026

Outcome

The document uses complete hotel inventory and Hospitality metrics throughout the wizard and final pages.

Navigation path

Create New > Hospitality > Document wizard

Access

Document creation access

On this page

Before you start

Data, sources, and access to prepare

  • Room count by category
  • ADR and occupancy assumptions
  • Hotel operating statement when Full Financials is used

Use the hotel operating model

Populated hospitality editor showing the property-specific fields used in this example.
Review the populated hospitality example and verify the units, property facts, and applicable model before preparing your own document.

Hospitality workflow

Room inventory and hotel operating data replace generic tenant economics.

  • Room InventoryRoom Revenue
  • Room RevenueHotel Presentation
  • Non-Room RevenueHotel Presentation
  • Hotel Rate CompsHotel Presentation
Use the hotel operating model
AreaHospitality behavior
OccupancyBy room count
Primary metricPrice/Key
Rent Roll labelRoom Inventory
Rental Comps labelHotel Rate Comps
Income labelRoom Revenue
Vacancy rowsHidden from output cash-flow labels
ReimbursementsHidden
Tenant ProfilesHidden

Use hotel metrics and reserve labels

Use hotel metrics and reserve labels field reference
FieldRequirementWhat it meansFormatUnitsSave behaviorDownstream effect
Total RoomsRequiredTotal keys represented by Room Inventory.Positive whole numberRooms or keysSave the subject count in Property Details and save category counts through Room Inventory Continue; reconcile the two totals.Supplies the Price/Key denominator and the room count used with RevPAR for annual room revenue.
ADRRequiredAverage Daily Rate.Positive currency amountCurrency per occupied room per daySaved with the Room Inventory rows when Continue succeeds.Recalculates weighted ADR, RevPAR, annual room revenue, and hotel financial output.
OccupancyRecommendedOccupied-room percentage.PercentagePercent of available roomsSaved with Room Inventory when Continue succeeds.Combines with ADR to recalculate RevPAR and annual room revenue.
RevPARCalculatedADR multiplied by occupancy.Read-only calculated currencyCurrency per available room per dayNo direct entry. Recalculates automatically from saved ADR and occupancy.Feeds Room Revenue and appears in hotel analysis and Hotel Rate Comp context.
Room RevenueCalculatedRevPAR multiplied by 365 and room count.Read-only calculated currencyCurrency per yearNo direct entry. Recalculates automatically from saved room counts, ADR, and occupancy.Feeds hotel EGI and NOI alongside separately entered Non-Room Revenue.
FF&E ReserveOptionalHotel label for capital expenditure reserve.Nonnegative currency rateCurrency per key per yearBegins the Assumptions 800 ms autosave after entry; reopen assumptions to verify persistence.Creates the hotel-labeled below-NOI reserve deduction using the occupied and vacant inventory quantity for the displayed reserve basis.
PIP ReserveOptionalHotel label for tenant-improvement-style reserve.Nonnegative currency rateCurrency per key per yearBegins the Assumptions 800 ms autosave after entry; reopen assumptions to verify persistence.Creates the hotel-labeled PIP reserve deduction using the occupied and vacant inventory quantity for the displayed reserve basis.
Franchise/OTA FeesOptionalHotel label for leasing-commission-style reserve.Nonnegative currency rateCurrency per key per yearBegins the Assumptions 800 ms autosave after entry; reopen assumptions to verify persistence.Creates the hotel-labeled franchise or OTA reserve deduction using the occupied and vacant inventory quantity for the displayed reserve basis.

Required means the field is needed to complete or support this workflow. Some screens allow a draft to save before every required item is complete. The steps and troubleshooting call out controls the product actively blocks.

Verify reserve dollars

Multiply each annual reserve rate by the total room count in Room Inventory. Verify that the below-NOI reserve deduction matches before publication.

Complete the Hospitality workflow

Hospitality steps

  1. 1

    Select Hospitality

    Create New, Select Property Type

    Choose Hospitality.

    Expected result: Room Inventory and Hotel Rate Comps labels activate.

    If this does not happen: Changing from a non-hotel type later requires room-inventory re-entry, so confirm early.

  2. 2

    Enter subject details

    Property Details and Property Data

    Verify address, selling price, total rooms, and material hotel facts.

    Expected result: Price/Key has a correct price and room denominator.

    If this does not happen: Correct room count before building inventory.

  3. 3

    Build Room Inventory

    Room Inventory

    Enter every room type, count, average SF, ADR, occupancy, and ADR growth.

    Expected result: Weighted ADR, RevPAR, and annual room revenue reconcile.

    If this does not happen: Inspect all rows for a missing name, zero count, or zero ADR if Continue does not advance.

  4. 4

    Enter Non-Room Revenue and expenses

    Income & Expenses

    Add verified food and beverage, spa, parking, meeting, retail, laundry, and operating-expense rows.

    Expected result: Hotel EGI and NOI reconcile.

    If this does not happen: Separate Room Revenue from Non-Room Revenue.

  5. 5

    Add Hotel Rate Comps

    Hotel Rate Comps

    Enter source ADR, occupancy, room facts, description, and optional photo for each comparable.

    Expected result: Comparable RevPAR values calculate.

    If this does not happen: Check ADR and percent units if RevPAR is wrong.

  6. 6

    Review the hotel output

    Review & Customize

    Verify Total Rooms, Price/Key, ADR, RevPAR, Room Revenue, reserve labels, and comp labels.

    Expected result: The final document consistently reads as Hospitality.

    If this does not happen: Return to the first source field with a mismatch.

Resolve Hospitality issues

Existing commercial rent-roll data did not become rooms

Likely cause: Hotel inventory uses a specialized incompatible shape.

  1. Use the original source schedule.
  2. Re-enter room categories in Room Inventory.
  3. Reconcile totals.
RevPAR does not equal the source

Likely cause: ADR or occupancy is entered in the wrong unit.

  1. Confirm daily ADR.
  2. Confirm percent occupancy.
  3. Multiply independently.
Pro Forma is not available in Room Inventory

Likely cause: The current dedicated hotel editor uses its cash-flow model.

  1. Use ADR Growth for projections.
  2. Use the rest of Full Financials for statement and valuation analysis.
  • Total rooms reconcile
  • ADR and occupancy sourced
  • RevPAR checked
  • Non-Room Revenue separated
  • Price/Key checked
  • Reserve dollars reviewed
  • Hotel Rate Comps complete

Related guides

Build hotel room inventory and revenue

Enter room categories, occupancy, ADR, and ADR growth, then verify RevPAR and annual room revenue.

Open guide

Add rental and hotel rate comparables

Enter market-rent evidence for commercial or unit-based properties and ADR, occupancy, and RevPAR evidence for hotels.

Open guide

Enter income and operating expenses

Build the non-rental income and operating expense statement used to calculate effective gross income and NOI.

Open guide

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